Company Secretarial Services
Singapore Companies Act states that every company is required to appoint a Company Secretary within 6 months of incorporating Singapore Pte Limited Company. The Company Secretary who performs the legal requirement for Singapore registered companies must be an ordinary Singapore resident.
The duties of Company Secretary:
Board Meetings
- Coordinating the company’s formal decision making and reporting process;
- formulating meeting agendas with the chairman and /or the chief executive;
- attending meetings and taking minutes;
- maintaining minute books;
- certifying copies of minutes; and
- ensuring that correct procedures are followed.
Statutory Registers and Books
Maintaining statutory registers.
Statutory Returns
Updating ACRA on:
- any changes in the director’s of a company or particulars relating to director’s;
- changes to a director’s name or residential address;
- removal from office in accordance with the Act or constitution;
- disqualification from holding office;
- appointments/resignations/deaths;
- annual returns;
- change of company name;
- adoption, alteration and revocation of constitution;issue of shares;
- any other changes that requires updating with ACRA.
Share and Capital Issues, Transfers and Restructuring
- Implementation of changes in the structure of the company’s share and loan capital and devising; and
- implementing and administering director’s and employee’s share participation schemes.
Corporate Governance
- Reviewing developments in corporate governance; and
- advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.
ACRA Compliance Alert & Reminders
DDS Management will notify you on filing deadlines and ACRA annual compliance matters in a timely manner.
General Meetings
- Obtaining internal and external agreements to all documentation for circulation to shareholders;
- coordinating the administration and attending of meetings and taking minutes; and
- ensuring that correct procedures are followed.
Company Constitution
- Ensuring that the company complies with its constitution; and
- drafting and incorporating amendments in accordance with the correct procedures.
Report and Accounts
- Coordinating the publication and distribution of the company’s annual report, accounts and interim statement; and
- the preparation of the director’s report.
Share Registration
- Maintaining the company’s register of members;
- assisting with transfers and other matters affecting shareholdings; and
- attending to the queries and requests from shareholders.
Shareholder Communication
- Communicating with the shareholders (i.e. through circulars);
- payment of dividends and interest;
- issuing documentation regarding rights and capitalization issues;
- general shareholder relations; and
- relations with institutional shareholders and their investment protection committees.
Non-Executive Directors
Acting as a channel of communication and information for non-executive directors.
Company Seal
Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.