Company Secretarial Services

Company Secretarial Services

Singapore Companies Act states that every company is required to appoint a Company Secretary within 6 months of incorporating Singapore Pte Limited Company. The Company Secretary who performs the legal requirement for Singapore registered companies must be an ordinary Singapore resident.

The duties of Company Secretary:

Board Meetings

  • Coordinating the company’s formal decision making and reporting process;
  • formulating meeting agendas with the chairman and /or the chief executive;
  • attending meetings and taking minutes;
  • maintaining minute books;
  • certifying copies of minutes; and
  • ensuring that correct procedures are followed.

Statutory Registers and Books

Maintaining statutory registers.

Statutory Returns

Updating ACRA on:

  • any changes in the director’s of a company or particulars relating to director’s;
  • changes to a director’s name or residential address;
  • removal from office in accordance with the Act or constitution;
  • disqualification from holding office;
  • appointments/resignations/deaths;
  • annual returns;
  • change of company name;
  • adoption, alteration and revocation of constitution;issue of shares;
  • any other changes that requires updating with ACRA.

Share and Capital Issues, Transfers and Restructuring

  • Implementation of changes in the structure of the company’s share and loan capital and devising; and
  • implementing and administering director’s and employee’s share participation schemes.

Corporate Governance

  • Reviewing developments in corporate governance; and
  • advising and assisting the directors with respect to their duties and responsibilities and compliance with their personal obligations under company law and, if applicable Stock Exchange requirements.

ACRA Compliance Alert & Reminders

DDS Management will notify you on filing deadlines and ACRA annual compliance matters in a timely manner.

General Meetings

  • Obtaining internal and external agreements to all documentation for circulation to shareholders;
  • coordinating the administration and attending of meetings and taking minutes; and
  • ensuring that correct procedures are followed.

Company Constitution

  • Ensuring that the company complies with its constitution; and
  • drafting and incorporating amendments in accordance with the correct procedures.

Report and Accounts

  • Coordinating the publication and distribution of the company’s annual report, accounts and interim statement; and
  • the preparation of the director’s report.

Share Registration

  • Maintaining the company’s register of members;
  • assisting with transfers and other matters affecting shareholdings; and
  • attending to the queries and requests from shareholders.

Shareholder Communication

  • Communicating with the shareholders (i.e. through circulars);
  • payment of dividends and interest;
  • issuing documentation regarding rights and capitalization issues;
  • general shareholder relations; and
  • relations with institutional shareholders and their investment protection committees.

Non-Executive Directors

Acting as a channel of communication and information for non-executive directors.

Company Seal

Ensuring the safe custody and proper use of the company seal if provided for in the company constitution.